The following is a Quick Start Guide to using StratusMEETING through the Stratus Web Portal, stratus.spectrumvoip.com. StratusMEETING allows users of the Stratus Web Portal to host video conference meetings

Create a New Meeting

Login to the Stratus WebPortal: stratus.spectrumvoip.com

Click the apps button in the top right-hand corner and then click the StratusMEETING option.

A new page will open

If a ‘show notifications’ message pops up, click Allow.

Enter your login information for the stratus web portal.

Alternatively, you can use the Contacts bar on the bottom right of your screen.
Click on the Video Icon and select Start A Video Meeting

When logged in a User you will see more options to start or join a meeting

To Start a New Meeting, click Start A New Meeting

• Meeting Name (Optional)
• Description (Optional)
• Add People
  • People for the meeting can be added by name, extension, number, or email
  • Once added, the person can be specified as a Host, Presenter, or Attendee through a drop-down menu. Labels will appear next to the names of the people for Host and Presenter. The Default option of Attendee will be blank and will not show any other indicators.
• Other Optional Settings
  • Meeting Type:
    • Conference – up to 25 people - Meet and discuss in this collaborative meeting format. Everyone can share video and up to four people can share their screens at one time
    • Webinar – up to 1000 viewers – present to up to 1000 viewers in this webinar-style format. Hosts and presenters share video and hand off-screen sharing.
  • Video and Audio
    • Select limitations of who can use their camera, screen share, and microphone
      • Everyone
      • Hosts and Presenters Only
      • Controlled By Hosts
    • Options
      • Enable chat – text chat that goes along with the video chat
      • Hosts can edit meeting – make adjustments
      • Require passcode – select a passcode to be used for entering the meeting
      • Wait For Host. Requires Host to be present before the meeting begins.
      • Hide viewers list and count.
      • Require Invitation or Registration to Join Meeting
    • Join Information
      • Meeting ID – Unique meeting ID number used to identify your meeting. Also can be used to allow guests to access your meetings.
      • Meeting URL – Unique URL that can be used to initiate the meeting.
      • Dial-In Number – Number set up on the account to join the meeting - Please contact Technical Support if you need this set up
    • Schedule
      • When the schedule button is selected, options will appear under the meeting’s Description field.
      • Date, Time, TimeZone, Meeting Duration, and Frequency options will be available to adjust.
      • Frequency can be adjusted to be Daily, Weekly, Monthly, or Yearly. This option is not required.
      • In order to have the meeting only occur once, either do not click on Scheduling. Or select “Does not recur’ for the frequency.

Create a Meeting Room

Meeting Rooms are virtual meeting rooms where users can come and go as they please without having to create a scheduled meeting.

To Create a room, click on “Create A Meeting Room”

The Meeting Room’s setting contains many of the same information fields as a Standard Meeting.
The main difference is that the Meeting Room is always active.

Once a Meeting is created, it will be available under the Rooms section of the main screen.

Joining A Meeting

If you were invited by email address, you will receive an email that looks like the following with options for you to join either via weblink or phone number

When initially joining a meeting, there will be options to select from for User Input Devices

• If no microphone is available, participants can either call a Dial In Number has been set up on the account, or the system can call the participant using the Call Me option.

Device Settings

• If there are multiple cameras, microphones, or speakers, they can be selected in the drop down menus.

Press Join to join the meeting!

In Meeting Options

• Conference Info
  
  
  • View Conference information such as Meeting ID, Meeting URL, Dial-In Number
  • You can view invite list and invite more people to the meeting
    
  • Invite button
• User Meeting Buttons
  
  
  • Turn on/off your microphone
  • Turn on/off your camera
  • Turn on/off screen sharing
  • Hang up and disconnect from the meeting
  • Share your screen. See number 15 below for more details.
  • Toggle display format between full view and grid. See number 14 below for more details.
• Additional Settings
  
  
  • Meeting Settings – View and edit settings for the meeting including device settings, and full screen mode
  • Toggle Chat panel to be viewable or hidden. This feature needs to be selected to be included when creating the meeting.
  • Show Participants – a list of all participants in the meeting